There are many reasons why you will have to write a voided check. The reason could be a direct deposit or to set up an automatic bill. So it very important to know what is a voided check and how to void a check.
Let us begin by knowing about the voided check.
What is a voided check?
Voided check is a check that is canceled or not valid. Once the check has the word “Void” on it that check is considered invalid. A voided check can be blank or partially filled.
How to write voided check?
Voiding a check is very simple. Here we have written bellow the easiest way to How to void a check?
You can write a voided check in two methods. After writing the void check don’t forget to make a copy of the voided check and also note the details of the check-in the record section of the checkbook.
Write “VOID” in big letters on the front side of the check with a blue or black pen.
Step 1: Use Pen to Write
Always use a pen or a marker to write a void check. Do not use a pencil as if you write the word “Void” with a pencil then anyone can easily erase the term void and use the check for payment.
Step 2: Write “VOID” on the payee line
The payee line is used to write to whom you are writing the check. It is necessary to write “Void” on it so that no one else can use the check for themselves or payments.
Step 3: Write “VOID” in the amount box
You should write “VOID” in the payment box also. The box with a $ sign on the right side of the check. The reason for writing “Void” here is that no one else can write any amount there and use the check for any payment purpose.
Step 4: Write “VOID” on the Space for Signature.
You should write “VOID” on the space given for signature also so that no one can misuse the check and encash or make payment by using your check
Step 5: Writing Void at the back of your check
For assurance, you can right word VOID at the backside of the check also. If in case any mistake happens while writing “VOID” on the front side of the check then “VOID” written at the backside will make it valid.
Step 6: Record/Copy of the Voided Check
You make take a record of the void check so that there is no confusion in the future about this check. You must note down the check number of the void check. You can also keep a copy of the void check for your reference in the future.
Voided Check Example
This is an example of voiding a check.
When to Use of Voided Check
There are many reasons that someone may ask you to give a voided check or you may need to issue a void check.
Most commonly a void cheques are issued for bank information purposes. It has all the details that are required to set an electronic link for online payment. Details like the bank union name where your account is hosted, your bank account number, the routing number of your bank, your name and address that is associated with your account and is in the bank records.
Below we have mentioned the 3 common reasons for using a Voided check
Voided Check For Direct Deposit
It is issued for your employer when he wants to transfer your payment electronically, they may need server details about your account. Your check has all the information required. As your pay will be transferred directly you need not what for the paper check and nor you have to go and wait in lines for depositing the check.
For Setting Up Payments
You can set your payment for several monthly expenses like mortgage, rent, and insurance. Giving a void check for setting automatic electronic payments will save your time of writing checks in the future for each one. By automatic payments, you need not even log in to your account and make payments. Depending on your settings of the payment the amount will be deducted automatically on the date you set.
When you make Mistakes or Error
If by chance you make a mistake when writing a check for example wrong spelling of payee name or you may have to change the amount then you have to “VOID” the check. A voided check will make it invalid but If you do not void that check then it can be risky because it is partially filled and anyone can misuse it
How to get voided check?
Voiding a check is not a big task, you have to simply pull out a normal blank check from your checkbook and write the word “VOID” in large letters on it. Write the word “VOID” very clearly and across the middle of the front side of the check.
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Points To Remember When Writing a Voided Check
- Write a Void check with a blue or black pen or a marker do not use a pencil but using a thicker and darker pen would be great.
- Write word VOID in large words that the word covers most of the portion of the space given to fill details.
- Do not cover the bank details on the check while writing VOID.
- Do not sign the check
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Alternatives of a Void Check
Sometime this may happen that you don’t have any check for giving a voided check and nowadays many banks are offering checkless banking and no checkbooks. What will you do when you need to issue a void check?
Don’t worry below we have mentioned 5 options. You can use any one of the following.
Using a Deposit Slip
You can fill a deposit slip and submit it. But remember it must have the routing number of your bank and your account number. You should write a slip very carefully without any mistakes.
You Can Submit Your Bank Details Online
This option can be used when you are setting online payment, for example, an automatic bill payment. You do not require a void check for this and you can set up the payment online.
A Starter Check
You can ask your bank to give you a starter check or a sample check. It will have all the information that is printed in a normal check. You can use this instead of a void check.
Using Check Printers
Check printers are the best option when you have no checks left, you can simply print a Void Check and use it.
Other Bank documents
If in case you are not able to use a deposit slip or a starter check then you can ask your bank to give you valid documents having your account details like a letter mentioning your account number with bank routing number.
Can you deposit a voided check?
No, you cannot deposit a voided check as it is not valid and the word VOID wrote on it means an instruction to the bank to not accept the check for any transaction or cash payment.
Why do you need a voided check for direct deposit?
Voided check is required to set up a direct deposit because your check has all the information required to set up a direct deposit payment. The information required to create a setup is Bank Routing Number and your account number both are clearly mentioned in a check.
How do I get voided?
You can get check voided by writing voided check yourself but in case you are in short of checks then you can use the following methods:
You can use a deposit slip
You can submit your bank details online
You can Ask for a starter check from your bank
You can use a check printer
You can submit other valid bank documents
You can visit your bank for voiding
Check from PNC?
Yes, you can get a check from PNC that can be voided. You can also get a voided check online from PNC all you need to do is log in to their online banking portal and apply for a voided check in their customer service section which is under Checks & supplies option.
A Void check as simple as writing a check. You have to simply write VOID in big letters on the front of the check or VOID in a normal letter on the spaces given to write the date, pay, amount, and signature.
If in case you don’t have a check or want to void online then there are other options like online setup, deposit slip, check printer, and bank documents. The most common reasons you may require a voided check are direct deposit, automatic payment setup, or a mistake or error while writing a check.